Healthcare Marketing & Operating System
Built For Modern Practices.
A complete patient acquisition, CRM, and automation ecosystem built specifically for medical practices, med spas, dental groups, and wellness centers. Drive high-value patient growth with full security and compliance.
Tailored Solutions Across Healthcare Disciplines
Six Pillars of Modern Practice Growth
Everything needed to acquire, communicate with, convert, and retain patients while maintaining strict data security standards.
Patient Acquisition & Local Search
Capture high-intent cash-pay and insured patients looking for care in your area.
- Google Business Profile optimization across all practice locations & providers
- Local service keyword strategy for high-margin procedures
- Practitioner-level directory listings (Healthgrades, Vitals, Zocdoc)
- Targeted Google Ads & Meta campaigns built specifically for medical services
HIPAA-Ready CRM & Messaging
Unify patient communications across web forms, SMS, and email with full encryption.
- Signed Business Associate Agreement (BAA) included
- AES-256 encrypted PHI storage at rest and in transit
- Centralized 2-way patient messaging inbox
- Audit logging and role-based access controls
24/7 AI Receptionist & Scheduling
Never miss a prospective patient call or appointment request, day or night.
- Conversational AI receptionist answers calls around the clock
- Qualifies new patient inquiries before scheduling
- Direct integration with online scheduling calendars
- Automated appointment confirmations & SMS/email reminders
Automated Review Generation
Systematically collect post-visit 5-star Google reviews to dominate local search.
- Automated SMS/email review requests sent after completed appointments
- AI-assisted compliant review response management
- Reputation tracking dashboard to monitor star ratings over time
- Boost organic maps visibility and patient trust
Physician Referral Tracking
Build and manage relationships with referring physicians and medical systems.
- Referral pipeline management for physician liaisons
- Automated thank-you messaging & status updates to referring doctors
- Track referral sources to identify top partner practices
- Reporting on referral volume and patient conversion
Patient Re-Engagement & Retention
Reactivate inactive patients and keep recare/recheck schedules full.
- Automated recall & annual checkup reminder sequences
- Educational patient email newsletters & seasonal health guides
- Cash-pay service promotion campaigns (med spa, wellness, elective procedures)
- No-show follow-up & rescheduling automation
Simple, Scalable Investment
One platform fee covers your HIPAA-ready infrastructure. Website & branding, onboarding, and ongoing management are each separate — choose only what your practice needs.
Medical Suite Platform
HIPAA-compliant CRM, signed BAA, 24/7 AI Receptionist, encrypted SMS/Email/WhatsApp, automated reminders, review generation, and custom fields.
Website & Branding
Standalone creative builds for your practice's digital presence. These are separate from the CRM onboarding packages below.
Practice Brand Foundation
A clear, professional identity for your medical practice.
- Brand strategy & positioning
- Core messaging & brand voice
- Logo & logo mark design
- Color palette & typography system
- Compact brand guide
Practice Website Build
A conversion-focused medical website built on the Medical Suite platform.
- Everything in Practice Brand Foundation
- Custom medical website (up to 8 pages)
- Provider profile & service pages
- Mobile optimization & UX structure
- Medical Suite CRM integration
- On-page SEO & local search foundation
- HIPAA-compliant contact & intake forms
- Launch support
Premium Practice Website
An advanced, fully-integrated digital experience for multi-provider and multi-location practices.
- Everything in Practice Website Build
- 15+ page custom medical site
- Multi-location & multi-provider pages
- Advanced patient journey & intake flows
- Full Medical Suite CRM & automation build
- Advanced on-page, technical & local SEO
- AI SEO / LLM visibility foundation
- Telehealth & patient portal integration
- Extended 60-day launch support
One-Time CRM Onboarding
Setup of your HIPAA-ready CRM, AI receptionist, and automation systems. Does not include website design or branding.
Essential Onboarding
Core system setup for practices that need to move fast.
- HIPAA CRM configuration & BAA execution
- 24/7 AI Receptionist deployment & training
- Google Business Profile optimization (1 location)
- SMS & email reminder automation setup
- Review request workflow activation
- Basic lead capture forms & pipeline
Complete CRM Buildout
Full automation ecosystem for multi-provider or multi-location practices.
- Everything in Essential Onboarding
- Multi-location & multi-provider configuration
- Custom patient journey & pipeline stages
- Advanced automation workflows (no-show, recall, reactivation)
- Physician referral tracking system setup
- EHR/API integration consultation
- Branded patient communication templates
- Team training & onboarding sessions
Ongoing Management
Optional retainers for practices that want House of Karma actively managing growth.
Growth Management
Light-touch management for practices that want expert oversight.
- Monthly automation & workflow monitoring
- Review generation performance tracking
- Google Business Profile maintenance
- Monthly performance report
- Email & SMS campaign oversight
- Priority support (business hours)
Full Practice Management
Complete growth engine management for ambitious practices.
- Everything in Growth Management
- Dedicated practice growth strategist
- Google Ads & Meta Ads campaign management
- SEO & local search ranking management
- Content & social media management
- Bi-weekly strategy calls & roadmap reviews
- Custom dashboard & KPI tracking
- Physician liaison & referral support
- Quarterly growth planning sessions
All plans include the $597/mo platform fee. Website & branding builds, CRM onboarding, and management retainers are each separate line items — mix and match based on your practice's needs. Custom enterprise pricing available for 5+ locations.
Protected Infrastructure & BAA Included
We provide a compliant platform infrastructure with a signed Business Associate Agreement (BAA), AES-256 data encryption at rest and in transit, and complete audit logging so your patient communications stay secure.
Integrates Seamlessly Alongside Your Clinical Records
Connect via API, FHIR standards, HL7, or custom webhooks without interrupting your clinical workflow.
Healthcare Suite FAQ
Start Your Healthcare Discovery Today
Tell us about your practice, provider count, current systems, and growth goals. No medical credentials or PHI required.